IPL Job vacancy announcement for warehouse keeper (October 14th, 2024)

Institut Pasteur du Laos (IPL) is a Lao National Institution under the Ministry of Health. IPL has received a mandate to fulfill activities of public service: Research and diagnostic on emerging infectious diseases and vector borne diseases / Training, Education and Capacity building / Technical assistance for investigation of epidemics. The Procurement Service is part of the administrative and technical organization in order to manage the procurement process for the different laboratories and the other administrative services, to coordinate the equipment & goods deliveries & distribution, to manage the centralized warehouse for reagents and consumables.

IPL is currently looking for a:

WAREHOUSE KEEPER.

KEY RESPONSIBILITIES The Warehouse Keeper will work under the supervision of the Head of Procurement and will support him in managing the IPL warehouse (with several storage locations) and participating to the regular physical counting and controls.

1. Warehouse management.

Responsible for warehouse inbounds – outbounds.
To keep up to date on a daily basis the stock data in the warehouse IT application.
To unload and load packages related to the good deliveries from the suppliers or towards the laboratories.
To review all incoming bills for accuracy and sign them off.
To alert immediately the Head of Procurement if the goods received are not corresponding in quantity or
quality, or are broken or damaged.
To provide the supporting documents for the claim notification process towards the supplier.
To ensure the proper storage of the goods according to IPL’s systems and rules.
To keep track of the different forms and documents required in the warehouse management procedure.
To keep the different storage locations clean & well organized.

2. Warehouse internal control.

To submit weekly the inbound-outbound vouchers to the supervisor for control with the application data.
To participate to the quarterly inventory physical count, with the control of a finance team member.
To provide the explanations for any discrepancies following the physical counting.
To provide the data for the monthly financial reporting.

3. Other tasks.

Any other tasks requested by the Head of Procurement, in the absence of the Procurement Assistant.

QUALIFICATIONS.

Skills.
Highly motivated to develop himself/herself in warehouse and inventory management.
Good knowledge of Microsoft Office tools (Excel, Word).
Ability to use specific software for inventory management.
Hard working and sense of organization.
Good ability to work within a team.
Ability to carry products boxes, sometimes heavy.

Experiences.
Previous working experience in a warehouse will be appreciated.

ADDITIONAL INFORMATION.

This position is to be filled as soon as possible.
Based in Vientiane capital.
Competitive salary and benefits.

Interested candidates are invited to submit the following documents & information by e-mail to :

1. CV.
2. Letter of motivation.
3. References.

Application deadline: October 28^th, 2024.

Signature, on 10^th October 2024, of a convention between the government of the Grand-Duchy of Luxembourg represented by H.E. Vice-Prime Minister Xavier Bettel and Institut Pasteur du Laos represented by H.E. Minister of Health Dr. Bounfeng Phoummalaysith and Dr. Philippe Buchy, General Director. A groundbreaking ceremony marked the launch of the construction of new laboratories at the Institut Pasteur du Laos for a total amount of 837,000 Euros. Number of Lao and foreigner Officials attended the ceremony.

From the left, 1^st row: H.E. Mrs SivLeng Chhuor (Ambassador of France, Observer), H.E. Dr Bounkong Syhavong (Board Member), H.E. Dr Bounfeng Phoummalaysith (Minister of Health, Chairman), Dr Darouny Phonekeo (IPL’s Deputy Director). From the left, 2^nd row: Dr Manivanh Souphanthong (Board Member), Prof. Yves Buisson (Board Member), Mr Thomas Lammar (Chargé d’Affaires a.i., Embassy of Grand Duchy of Luxembourg, Observer), Mr Bob Paquin (Chargé d’Affaires, Embassy of Canada, Observer), Dr Philippe Buchy (IPL’s General Director).